E-commerce accounting automation means every paid Shopify order becomes a GoBD-compliant accounting record with no manual rework: Easy Invoices generates invoices, cancellations and credit notes automatically, archives them audit-proof (revisionssicher) for 10 years, and bundles every document into a PDF ZIP export for your accountant – from order intake to month-end close – as a PDF ZIP, and in the closed beta as a DATEV booking batch (EXTF) or CSV.
Automation starts exactly where Shopify creates the billing-relevant data. A raw order record becomes a complete document – consistent and free of copy-and-paste.
A Shopify webhook (e.g. orders/paid,
including advance payment) reports the order
to Easy Invoices in real time – no manual import, no CSV upload.
Line items, tax rates, discounts, shipping and customer address are read, validated and mapped into a single document format – including correct net/gross splitting per tax rate.
A sequentially numbered invoice is generated as a PDF from your template, optionally emailed to the customer automatically, and assigned gap-free to the invoice number range.
The PDF is archived audit-proof (revisionssicher) for 10 years and is immediately available as a PDF ZIP export to your accountant – manually or on a schedule, or, in the closed beta, as a DATEV booking batch (EXTF) or configurable CSV.
Every billing-relevant field from the order maps unambiguously to a part of the accounting document, so there are no gaps between store and books.
| Shopify order data | Accounting document / books |
|---|---|
| Line items, quantities, unit prices | Invoice line items with net/gross amounts |
| Tax rates & tax lines | VAT shown per rate (19%, 7%, 0%, reverse charge) |
| Discounts & coupon codes | Discount lines with correct tax splitting |
| Shipping costs | Separate shipping line, split correctly for tax |
| Billing/shipping address, country | Place of supply, EU/non-EU logic, § 4 No. 1a UStG export exemption |
| Cancellation / refund | Dedicated cancellation or credit-note document (no overwrite) |
| Order date / payment date | Document date & assignment to the accounting period |
Your accounting firm no longer has to dig PDFs out of emails. Easy Invoices bundles every document for a period into one PDF ZIP the accountant can download directly.
Set up a schedule – Easy Invoices generates the export automatically and sends it to your accounting team with no action from you.
Because documents are created and archived continuously, the month-end close becomes a review rather than a scramble. Here is how your workflow changes:
Every order is booked and archived instantly. No open documents piling up toward month-end.
One batch export for the whole accounting period – sequentially numbered, gap-free and immediately verifiable.
Cancellations and credit notes are visible as their own documents. The audit trail inside the app is therefore gap-free – for you, your accounting firm and a tax audit.
Corrections always create a new document (cancellation or credit note) instead of overwriting the original, so records stay unchangeable and the audit trail is complete.
A sequential invoice number range with no gaps; missed webhooks can be backfilled cleanly.
Every document is archived audit-proof (revisionssicher) and – for as long as your subscription runs – retained for 10 years; available at any time as a PDF ZIP export. The statutory retention duty under § 147 AO stays with you, so keep the exports in your own storage as well.
Invoice data and PDFs reside exclusively on servers in Germany (Hetzner). The sub-processors we use are listed in the privacy policy.
| Task | Manual | With Easy Invoices |
|---|---|---|
| Invoice creation | By hand, per order | Automatic per webhook |
| Tax logic (EU/non-EU) | Error-prone, checked manually | Rule-based automatically |
| Archiving | Folders & local files | Yes, audit-proof (10 yrs) |
| Accountant export | Collect PDFs & email them | PDF ZIP at the click of a button, DATEV EXTF and CSV in closed beta |
| Month-end close | Hours of rework | Minutes of review |
Every paid Shopify order (including advance payment) triggers document creation automatically via webhook. Easy Invoices reads the order, tax and customer data, generates a sequentially numbered, GoBD-compliant invoice, archives the PDF audit-proof (revisionssicher) for 10 years and bundles it into a document export as a PDF ZIP (all invoices & credit notes for a period, organized by year/month) – emailed as a download link to your accountant, or, in the closed beta, as an import-ready DATEV booking batch (EXTF) or configurable CSV.
Yes. Easy Invoices bundles every invoice PDF and credit note for a period into a document export as a PDF ZIP (organized by year/month, plus a manifest) and sends it straight to your accounting firm as a download link by email – manually or on a schedule (monthly, quarterly or yearly). The DATEV booking batch (EXTF) and CSV are in the closed beta.
Easy Invoices provides GoBD-compliant, audit-proof (revisionssicher) archiving: invoices are stored as PDFs and, for as long as your subscription runs, retained for 10 years, numbered sequentially with no gaps. Cancellations and credit notes create their own documents instead of overwriting existing ones, so the audit trail inside the app stays traceable. Whether your bookkeeping as a whole is GoBD-compliant also depends on processes outside the app (your procedural documentation, for instance) and is for you and your tax adviser to confirm.
By month-end all documents already exist, numbered and archived. Instead of re-typing orders, you generate a single batch export for the accounting period. The close shrinks from hours of manual work to a few minutes of review.
Software, not tax advice: We are not tax advisers: Easy Invoices applies the rules you configure to your shop’s data – checking your documents for tax correctness stays with you and your accounting firm. Details in § 2a of the terms
Retention: what we do, what stays with you: Easy Invoices keeps your documents immutable for 10 years while your subscription runs – longer than the 8 years § 147 AO has required for invoices since 2025. The duty itself is yours as the issuer: after cancellation you have 3 months to export, and the yearly scheduled export does that for you. Details on data retention