Easy Invoices automatically creates a sequentially numbered, branded PDF invoice for every paid Shopify order and emails it to your customer. GoBD-compliant, audit-proof (revisionssicher) archiving for 10 years, with a document export as a PDF ZIP for your accountant, optionally as a ZUGFeRD e-invoice, plus – in the closed beta – a DATEV booking batch (EXTF) and CSV export for your accounting firm. No manual issuing, no copy-and-paste.
Set it up once, then it runs fully automatically in the background.
A customer buys in your Shopify store. A webhook notifies Easy Invoices in real time – no manual work required.
Easy Invoices generates a sequentially numbered, GoBD-compliant PDF invoice in your brand design – with correct tax rates and reverse-charge handling.
The invoice is emailed to the customer and stored with audit-proof (revisionssicher) archiving for 10 years. Optionally as an e-invoice with embedded ZUGFeRD XML (EN 16931).
Invoices are created automatically on payment (incl. advance payment), with corrections on order edits. Cancellations (Storno) and credit notes are generated automatically on cancellations and refunds too.
Logo, brand colours, font and legal text per template. Professional, GoBD-ready layouts rendered automatically for every order.
Delivery through your own SMTP credentials for a clean sender address and high deliverability. Subject, body and attachments are fully configurable.
One switch turns invoice, credit note and cancellation into a hybrid e-invoice: PDF/A-3 with embedded ZUGFeRD XML conforming to EN 16931, validated per tax case. Ready for the German B2B mandate from 2027/2028.
Missed webhooks are caught up and invoice-number gaps avoided. Scheduled runs pick up orders whose webhook never arrived; cases where a detail is missing land as an open item in the dashboard instead of in a document with a guessed tax rate.
Gap-free sequential numbering, traceable corrections via cancellation and credit note, and audit-proof (revisionssicher) archiving for 10 years – GDPR-compliant, hosted exclusively in Germany.
Easy Invoices generates branded PDF invoices and, if enabled, embeds the ZUGFeRD XML. XRechnung, the pure XML format for public authorities, is not produced – this is how the formats differ:
| Format | Structure | Typical use |
|---|---|---|
| PDF invoice | Branded PDF/A | B2C, classic delivery to end customers |
| ZUGFeRD | PDF/A-3 with embedded XML (hybrid) – included in Easy Invoices | B2B – readable by humans and accounting systems |
| XRechnung | Pure XML file – not part of Easy Invoices | Public sector & government buyers (B2G) |
Yes. Easy Invoices listens to a webhook on every order and instantly generates a sequentially numbered PDF invoice on payment (incl. advance payment), with corrections created automatically when an order is edited.
Yes. Every template can be customised with your logo, brand colours, font, footer and custom legal text. The branded PDF is rendered automatically with your design for each order.
Yes. A switch in the advanced settings embeds a ZUGFeRD 2.x XML (EN 16931 profile) into every invoice, credit note and cancellation and produces the PDF as PDF/A-3 – a hybrid e-invoice as recognised by the German Ministry of Finance. XRechnung (pure XML for public authorities) and PEPPOL delivery are not produced by the app. For your accountant there is the PDF archive as a ZIP; the DATEV booking batch (EXTF) and the CSV export run in a closed beta.
Yes. After generation, Easy Invoices automatically emails the invoice to the customer through your own SMTP credentials for a correct sender address and strong deliverability. Subject line and body are fully configurable.
Software, not tax advice: We are not tax advisers: Easy Invoices applies the rules you configure to your shop’s data – checking your documents for tax correctness stays with you and your accounting firm. Details in § 2a of the terms
Retention: what we do, what stays with you: Easy Invoices keeps your documents immutable for 10 years while your subscription runs – longer than the 8 years § 147 AO has required for invoices since 2025. The duty itself is yours as the issuer: after cancellation you have 3 months to export, and the yearly scheduled export does that for you. Details on data retention